Knowing What To Say To Someone On Sabbatical Leave In Email can feel a bit tricky, right? You want to be supportive and show you care, but also respect their time away. Whether you’re a colleague, a manager, or just someone who knows the person, sending an email is a great way to stay in touch. This guide will help you craft the perfect email, offering a range of examples for different situations.
Being Supportive and Checking In
The most important thing is to be supportive. Remember, they’re on leave to recharge, learn something new, or just take a break. Start by acknowledging their sabbatical and expressing your best wishes. You might ask how their time off is going without being overly intrusive. You could also simply send a friendly message to let them know they’re missed. Remember, the goal is to maintain a connection without overwhelming them. It’s crucial to respect their need for space while still showing you care.
Consider these tips for your email:
- Keep it short and sweet.
- Focus on positive and encouraging messages.
- Avoid asking detailed work-related questions.
For example, instead of saying “Are you checking emails?” say “Hope you’re having a fantastic time!”
A General “Checking In” Email
Subject: Thinking of you!
Hi [Name],
Just wanted to send a quick email and see how you’re doing during your sabbatical! I hope you’re having a fantastic time and getting the chance to relax and recharge.
We miss you around the office, but we’re happy you’re taking this time for yourself. Let us know if you’re ever interested in a virtual coffee, or if you want to share any updates. No pressure at all, though!
Best,
[Your Name]
An Email to a Manager Regarding a Former Employee on Sabbatical
Subject: Checking In and Farewell, [Name]
Dear [Manager’s Name],
I hope this email finds you well. I’m writing to inform you that I have sent a message to [Former Employee Name], who is currently on sabbatical. I wished them well in their next chapter.
I wanted to inform you as a courtesy. I believe it is essential to maintain an open line of communication while respecting their need for a break.
Regards,
[Your Name]
An Email Regarding a Team Update
Subject: Quick Team Update – Hope you’re enjoying your time!
Hi [Name],
Just wanted to send a quick note to let you know what’s been going on with the team. We’ve [briefly describe 1-2 relevant updates, e.g., “finished the Q3 report,” “welcomed a new team member,” or “are working on a new project”].
No need to respond, but wanted to keep you in the loop! Hope you’re having a great time on your sabbatical.
Best,
[Your Name]
An Email Offering Help (Optional)
Subject: Just Thinking About You!
Hi [Name],
I hope you’re having a truly rejuvenating sabbatical! We’re all missing your energy and insights around the office.
While you’re away, if there’s anything at all we can assist you with, please let us know. This includes personal needs or professional matters. We can be reached through email or a quick phone call.
Best,
[Your Name]
An Email to Someone with a Shared Hobby
Subject: Found something you might like!
Hi [Name],
Hope your sabbatical is going well! I was at [location] and thought of you! I saw/read/heard something that reminded me of you and our shared hobby/interest.
Thought you might enjoy it!
Have a great time,
[Your Name]
Email for a Mentor on Sabbatical
Subject: Thinking of you! How’s the Sabbatical
Dear [Mentor’s Name],
I hope this email finds you well. I wanted to send a quick note to see how you’re doing during your sabbatical. I know you’ve been looking forward to this time off.
I’m currently working on [briefly describe your project] and finding myself recalling [mention a specific piece of advice or lesson you learned from them].
Wishing you all the best! I hope we can connect when you return.
Sincerely,
[Your Name]
So there you have it! Remember to be thoughtful, keep it positive, and respect their time off. Following these tips will help you craft emails that are both supportive and appropriate. Enjoy the writing process!