In the world of professional communication, clarity and accuracy are key. One tool that helps achieve this is the "Thru" and "Attention" notations in letters and emails. This guide will help you understand how to effectively use a Sample Letter With Thru And Attention, ensuring your messages reach the right people and get the attention they deserve.
Decoding “Thru” and “Attention”: Who Gets the Message?
The "Thru" and "Attention" lines on a letter or email serve distinct purposes, acting as routing instructions for the recipient. They’re both about making sure your message goes to the intended person, but they function differently.
- "Thru" (or "cc:" in an email) means the message is going through another person, typically a supervisor or someone who needs to be aware of the correspondence. Using "Thru" helps maintain a chain of communication and ensures key individuals are informed.
- "Attention" (or "Attn:" in an email) is used to specify the individual or department within an organization that should handle the message. Think of it like the recipient’s name and department combined.
Here’s how they usually appear in a letter:
- Thru: Mr. John Smith, CEO
- Attention: Human Resources Department
- The “Thru” line indicates who is being kept in the loop.
- The “Attention” line guides the message to its final destination.
| Notation | Purpose | Example |
|---|---|---|
| Thru | For informational purposes, keeping someone aware of the message | Thru: Sarah Jones, Department Head |
| Attention | Directing the message to a specific person or department | Attention: Payroll Department |
Email Example: Requesting Time Off
Subject: Time Off Request – [Your Name]
Thru: Ms. Emily Carter, Supervisor
Attn: Human Resources
Dear HR Department,
This email is to request time off from [Start Date] to [End Date]. I plan to take [Number] days of vacation. I have already discussed this with my supervisor, Ms. Emily Carter.
I will ensure all my urgent tasks are completed before my leave and will notify my colleagues of my absence. I can be reached at [Your Phone Number] or [Your Email Address] if necessary.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Email Example: Filing a Complaint
Subject: Complaint Regarding [Issue] – [Your Name]
Thru: Mr. David Lee, Head of Customer Service
Attn: Customer Relations Department
Dear Customer Relations Department,
I am writing to file a complaint regarding [briefly describe the issue]. The issue occurred on [Date] and involved [Provide details of what happened].
I have attached supporting documentation [e.g., order number, screenshots]. I would appreciate it if this matter could be investigated and resolved. I can be reached at [Your Phone Number] or [Your Email Address].
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Letter Example: Job Application
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name (if known), or “Hiring Manager”]
[Company Name]
[Company Address]
Thru: Mr. Michael Brown, Hiring Manager
Attn: Human Resources Department
Dear Hiring Manager,
I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Platform].
[In this paragraph, highlight your key skills and experience that align with the job requirements. Tailor this section to the specific job description.]
My resume, which is attached, provides further details on my qualifications. I am eager to learn more about this opportunity and discuss how I can contribute to [Company Name].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Signature (if printed)]
[Your Typed Name]
Email Example: Responding to a Performance Review
Subject: Response to Performance Review – [Your Name]
Thru: Ms. Sarah Johnson, Supervisor
Attn: Human Resources Department
Dear HR Department,
This email is in response to my performance review conducted on [Date]. I have reviewed the feedback provided by Ms. Sarah Johnson, my supervisor, and I appreciate the time and effort she put into the review.
[In this paragraph, address the feedback received. Acknowledge your strengths and areas for improvement. Outline any steps you are taking to improve your performance if applicable.]
Thank you for your feedback and guidance. I am committed to continually improving my performance and contributing to the team.
Sincerely,
[Your Name]
Letter Example: Requesting a Salary Adjustment
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Thru: [Your Direct Supervisor’s Name]
Attn: Human Resources Department
Dear [Manager’s Name],
I am writing to request a review of my current salary. I have been with [Company Name] for [Number] years, and during this time, I have consistently exceeded expectations in my role as [Your Job Title].
[Provide specific examples of your accomplishments and contributions to the company. Quantify your achievements whenever possible. Mention any new skills or responsibilities you have taken on.]
Based on my performance and contributions, and taking into account industry standards for similar roles, I believe a salary adjustment is warranted. I am confident that I will continue to contribute significantly to the success of [Company Name].
Thank you for your time and consideration. I look forward to discussing this further with you.
Sincerely,
[Your Signature (if printed)]
[Your Typed Name]
Email Example: Announcing a New Policy
Subject: New Company Policy Regarding [Policy Subject]
Thru: Mr. John Davis, Department Head
Attn: All Employees
Dear Employees,
This email is to announce a new company policy regarding [briefly state the policy subject]. The policy will be effective [Date].
[Provide a brief explanation of the new policy, including its purpose and key details. Keep the explanation concise and clear.]
A full copy of the policy is available [where the policy document can be found, e.g., on the company intranet, attached to the email]. Please take the time to review it carefully. If you have any questions, please contact [Contact Person or Department].
Thank you for your cooperation.
Sincerely,
[Sender’s Name/Department]
Letter Example: Resignation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Thru: [Your Direct Supervisor’s Name]
Attn: Human Resources Department
Dear [Manager’s Name],
Please accept this letter as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].
[In this paragraph, you can briefly state the reason for your resignation if you wish (optional). Keep it brief and professional.]
I would like to express my gratitude for the opportunities I have been given during my time at [Company Name]. I wish you and the company all the best in the future.
I am committed to ensuring a smooth transition during my remaining time here and am happy to assist in any way possible to facilitate the transfer of my responsibilities.
Sincerely,
[Your Signature (if printed)]
[Your Typed Name]
In conclusion, mastering the use of “Thru” and “Attention” in a **Sample Letter With Thru And Attention** or email is a valuable skill. By understanding the purpose of each notation and using the examples provided, you can improve your professional communication, ensuring your messages are routed correctly and receive the appropriate attention. This, in turn, can contribute to smoother communication and a more efficient workplace.