Are you preparing to collect your US visa but can’t make it yourself? You might need a “Sample Authorisation Letter For US Visa Collection”. This letter allows someone else to pick up your visa on your behalf, and it’s a crucial part of the process. This article will guide you through everything you need to know, including examples to help you craft your own authorization letter.
Why is a Sample Authorisation Letter For US Visa Collection Important?
When you’re unable to personally collect your US visa, an authorization letter is your go-to solution. Think of it like this: the visa is a valuable document, and the US government wants to make sure it goes to the right person. This letter provides proof that you’ve given someone permission to act on your behalf.
Here are some key reasons why this letter is so important:
* It confirms your consent for someone else to collect your visa.
* It provides necessary details, like your name and passport number, to identify you.
* It clearly states the authorized person’s details.
Without a proper authorization letter, the person you send to collect your visa will likely be turned away. This is because the US government needs this proof that the person collecting the visa is authorized. Here’s a quick guide to what typically goes into this kind of document:
- Your Full Name
- Your Passport Number
- The Full Name of the Person You are Authorizing
- Their Contact Information
- The Date
- Your Signature
Remember, this is a formal document. Be clear, concise, and accurate when creating your authorization letter.
Email to a Family Member
Subject: Authorization for US Visa Collection – [Your Name]
Dear [Family Member’s Name],
I am writing to authorize you to collect my US visa on my behalf. I am unable to pick it up myself due to [briefly state the reason, e.g., work commitments].
Please find below the necessary information:
- My Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Visa Application ID (if applicable): [Your Visa Application ID]
You are authorized to present this email and collect my visa from [Specify the Visa Collection Location, e.g., the US Embassy in London]. Please also bring a copy of your photo ID and a copy of my passport.
Thank you for your help.
Sincerely,
[Your Name]
Letter to a Friend
[Your Name]
[Your Address]
[City, Postal Code]
[Email Address]
[Phone Number]
[Date]
[Friend’s Name]
[Friend’s Address]
[City, Postal Code]
Dear [Friend’s Name],
I am writing to formally authorize you to collect my US visa from [Collection Location, e.g., the US Consulate General in Mumbai] on my behalf. I am unable to collect it in person because I will be [State the reason briefly, e.g., traveling].
Please use the following details to claim my visa:
- Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Date of Birth: [Your Date of Birth]
Please carry a copy of your ID and a copy of my passport.
Thank you very much for your help.
Sincerely,
[Your Signature]
[Your Typed Name]
Email to a Relative with a Specific Collection Deadline
Subject: Urgent: Authorization for US Visa Collection – [Your Name] – Deadline [Date]
Dear [Relative’s Name],
I urgently require you to collect my US visa from [Collection Location] because I cannot be there. The collection deadline is [Date], so it’s important to act quickly.
Please find the necessary information below:
- My Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Visa Application ID (if applicable): [Your Visa Application ID]
You are authorized to present this email along with a copy of your photo ID and a copy of my passport to collect the visa by the deadline of [Date]. If the visa is not collected by the deadline, it might be a problem. I appreciate you taking this up for me.
Thank you for your immediate assistance.
Best regards,
[Your Name]
Letter to a Courier Service
[Your Name]
[Your Address]
[City, Postal Code]
[Email Address]
[Phone Number]
[Date]
[Courier Service Name]
[Courier Service Address]
[City, Postal Code]
Dear [Courier Service Name, or To Whom It May Concern],
This letter authorizes [Courier Service Name] to collect my US visa on my behalf. I am unable to collect it personally due to [State the reason, e.g., travel commitments].
Please use the following information:
- Applicant’s Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Visa Application ID (if applicable): [Your Visa Application ID]
Please present this authorization letter and a copy of my passport along with your company’s official identification to the [Collection Location, e.g., the US Embassy in [City]].
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Email to a Professional Colleague
Subject: Authorization for US Visa Collection – [Your Name]
Dear [Colleague’s Name],
I am writing to authorize you to collect my US visa from [Collection Location]. I would appreciate it if you could do this for me, as I am currently [Briefly state the reason, e.g., out of the country].
Here’s the information you need:
- My Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Date of Birth: [Your Date of Birth]
Please bring a copy of your photo ID and a copy of my passport.
I truly appreciate your help.
Regards,
[Your Name]
Letter Including Specific Instructions (e.g., for a Specific Time)
[Your Name]
[Your Address]
[City, Postal Code]
[Email Address]
[Phone Number]
[Date]
[Authorized Person’s Name]
[Authorized Person’s Address]
[City, Postal Code]
Dear [Authorized Person’s Name],
This letter authorizes you to collect my US visa from [Collection Location]. I need the visa collected specifically on [Date] at [Time] because [Briefly state the reason, e.g., of my flight schedule].
Please find the following information:
- My Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Visa Application ID (if applicable): [Your Visa Application ID]
You are also required to present a copy of your photo ID and my passport for verification. Please ensure you arrive at [Collection Location] by the specified time to ensure the visa is collected. Any delay could affect my travel plans.
Thank you very much.
Sincerely,
[Your Signature]
[Your Typed Name]
In conclusion, a well-crafted “Sample Authorisation Letter For US Visa Collection” is a must-have when you’re unable to collect your visa yourself. Remember to provide accurate information, be clear about the authorized person’s details, and specify any important instructions. By following these examples, you can create a letter that simplifies the process and ensures a smooth visa collection experience. Good luck with your travels!