Sometimes, you can’t personally pick up your new license plates. Maybe you’re busy, out of town, or just can’t make it to the DMV. That’s where an Authorization Letter To Claim Plate Number comes in handy. This letter gives someone else permission to collect your plates on your behalf. It’s a simple document, but it’s super important to get it right. This article will walk you through everything you need to know.
Why an Authorization Letter is Essential
An authorization letter is basically a formal way of saying, “Hey, this person has my permission to do this thing for me.” In the case of license plates, it’s a crucial document. Without it, the person you send might not be allowed to receive your plates, which would be a total bummer. There are several important reasons why an authorization letter is so important:
- Proof of Permission: It’s official confirmation that you’ve given someone the green light.
- Legal Protection: It protects both you and the person you’ve authorized.
- Smooth Process: It ensures the DMV (or relevant authority) can release the plates without a hitch.
The information you typically need to include in an Authorization Letter is the following:
- Your full name and address.
- The full name and address of the person you’re authorizing.
- Your plate number or vehicle information (like VIN).
- A statement clearly stating you authorize the person to claim your plates.
- Your signature and the date.
This letter needs to be clear and concise and it helps speed up the process so the person you sent can pick up your plate without any issues, consider the following table to review the information needed to properly create an authorization letter.
| Information Needed | Why it’s Important |
|---|---|
| Your Full Name & Address | Identifies you as the vehicle owner. |
| Authorized Person’s Full Name & Address | Identifies the person who will claim the plates. |
| Vehicle Information (Plate Number or VIN) | Specifies which plates are being claimed. |
| Clear Authorization Statement | Confirms your permission. |
| Signature & Date | Makes the letter official. |
Email Example: Basic Authorization
Subject: Authorization Letter to Claim Plate Number – [Your Name] – [Vehicle Make & Model]
Dear [DMV/Recipient Name],
This email serves as an authorization for [Authorized Person’s Full Name] to claim the license plates for my vehicle. My information is as follows:
- Your Full Name: [Your Full Name]
- Your Address: [Your Full Address]
- Vehicle Make and Model: [Vehicle Make and Model]
- Vehicle Identification Number (VIN): [Your VIN]
- License Plate Number (if known): [Your License Plate Number]
I authorize [Authorized Person’s Full Name] to pick up the license plates on my behalf. Their information is:
- Authorized Person’s Full Name: [Authorized Person’s Full Name]
- Authorized Person’s Address: [Authorized Person’s Address]
- Authorized Person’s Phone Number: [Authorized Person’s Phone Number]
Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information.
Sincerely,
[Your Full Name]
Letter Example: Authorization for a Family Member
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[DMV/Recipient Name]
[DMV/Recipient Address]
Dear [DMV/Recipient Name],
I am writing to authorize my [Relationship, e.g., mother, brother, spouse] to claim my new license plates. My vehicle details are as follows:
- Vehicle Owner’s Name: [Your Full Name]
- Vehicle Make and Model: [Vehicle Make and Model]
- Vehicle Identification Number (VIN): [Your VIN]
- License Plate Number (if known): [Your License Plate Number]
I authorize [Family Member’s Full Name], residing at [Family Member’s Address], to pick up these plates on my behalf. They can be reached at [Family Member’s Phone Number].
Thank you for your assistance.
Sincerely,
[Your Signature]
[Your Typed Name]
Letter Example: Authorization Due to Travel
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[DMV/Recipient Name]
[DMV/Recipient Address]
Dear [DMV/Recipient Name],
Please accept this letter as authorization for [Authorized Person’s Full Name] to claim my license plates. I will be out of town from [Start Date] to [End Date] and unable to pick them up myself.
- Vehicle Owner’s Name: [Your Full Name]
- Vehicle Make and Model: [Vehicle Make and Model]
- Vehicle Identification Number (VIN): [Your VIN]
- License Plate Number (if known): [Your License Plate Number]
I authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to claim the plates on my behalf. Their phone number is [Authorized Person’s Phone Number]. A copy of my driver’s license is attached for verification.
Thank you for your understanding and cooperation.
Sincerely,
[Your Signature]
[Your Typed Name]
Email Example: Authorization for a Friend
Subject: Authorization for Plate Pickup – [Your Name] – [Vehicle Details]
Dear [DMV/Recipient Name],
I am writing to authorize my friend, [Friend’s Full Name], to pick up my license plates. I’m unable to do so personally. My vehicle information is as follows:
- Your Full Name: [Your Full Name]
- Your Address: [Your Full Address]
- Vehicle Make and Model: [Vehicle Make and Model]
- Vehicle Identification Number (VIN): [Your VIN]
- License Plate Number (if known): [Your License Plate Number]
I authorize [Friend’s Full Name] with the following contact details to claim the plates on my behalf.
- Friend’s Full Name: [Friend’s Full Name]
- Friend’s Address: [Friend’s Address]
- Friend’s Phone Number: [Friend’s Phone Number]
Please let me know if you require any further documentation or information. You can reach me at [Your Phone Number] or [Your Email Address].
Best regards,
[Your Full Name]
Letter Example: Including a Copy of Your ID
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[DMV/Recipient Name]
[DMV/Recipient Address]
Dear [DMV/Recipient Name],
This letter authorizes [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to claim my license plates. I am attaching a copy of my driver’s license for verification purposes. My vehicle details are:
- Vehicle Owner’s Name: [Your Full Name]
- Vehicle Make and Model: [Vehicle Make and Model]
- Vehicle Identification Number (VIN): [Your VIN]
- License Plate Number (if known): [Your License Plate Number]
Please contact me at [Your Phone Number] or [Your Email Address] if you need any further information. Thank you for your time.
Sincerely,
[Your Signature]
[Your Typed Name]
Email Example: With a Scanned Copy of the Signed Letter
Subject: Authorization Letter – [Your Name] – Plate Pickup
Dear [DMV/Recipient Name],
Please find attached a scanned copy of my signed authorization letter. This letter authorizes [Authorized Person’s Full Name] to pick up my new license plates. My vehicle details are as follows:
- Your Full Name: [Your Full Name]
- Your Address: [Your Full Address]
- Vehicle Make and Model: [Vehicle Make and Model]
- Vehicle Identification Number (VIN): [Your VIN]
- License Plate Number (if known): [Your License Plate Number]
The authorized person’s contact information is:
- Authorized Person’s Full Name: [Authorized Person’s Full Name]
- Authorized Person’s Address: [Authorized Person’s Address]
- Authorized Person’s Phone Number: [Authorized Person’s Phone Number]
If you have any questions, please contact me at [Your Phone Number] or [Your Email Address].
Sincerely,
[Your Full Name]
Letter Example: Using a Notary Public
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[DMV/Recipient Name]
[DMV/Recipient Address]
Dear [DMV/Recipient Name],
I, [Your Full Name], hereby authorize [Authorized Person’s Full Name], residing at [Authorized Person’s Address], to claim my license plates. My vehicle information is as follows:
- Vehicle Owner’s Name: [Your Full Name]
- Vehicle Make and Model: [Vehicle Make and Model]
- Vehicle Identification Number (VIN): [Your VIN]
- License Plate Number (if known): [Your License Plate Number]
This document has been notarized for added validity. Please see the notary seal below.
Sincerely,
[Your Signature]
[Your Typed Name]
— Notary Section —
[Notary Public Seal and Signature]
In short, the Authorization Letter To Claim Plate Number is an easy but critical document that makes sure someone can pick up your plates for you. By following these guidelines and using the examples as a template, you can create a clear and effective authorization letter. Always double-check your letter and make sure all the details are accurate before sending it off, so you can be sure to be driving with your new plates as quickly as possible!